Productivity Workshop
Tailored for busy professionals who are juggling demanding work and personal lives. It combines tried-and-true tools with some creative and lesser-known ones — including AI-powered apps — to make it engaging, insightful, and hands-on.
🧠 Workshop Title:
Productivity Boost: Supercharge Your Schedule, Focus, and Flow
🎯 Target Audience:
- Working professionals
- Parents and caregivers balancing multiple responsibilities
- Individuals open to experimenting with tools and technology for efficiency
🗂️ Workshop Format:
| Segment | Duration | Format |
|---|---|---|
| Welcome & Icebreaker | 10 min | Interactive |
| Productivity Principles & Challenges | 15 min | Presentation |
| Calendar Mastery Tools | 20 min | Live Demos & Tips |
| AI-Enhanced Productivity Tools | 20 min | Hands-on Exploration |
| Hidden Gem Tools | 15 min | Showcase & Use Cases |
| Workflow Design Activity | 15 min | Guided Activity |
| Q&A + Resource Sharing | 10 min | Open Discussion |
🧩 1. Productivity Principles & Common Challenges
Topics:
- Context switching
- Time blindness
- Over-commitment
- Reactive vs proactive work
Takeaway: Awareness of energy vs time, task batching, and minimizing friction in daily routines.
📅 2. Mastering the Calendar – Beyond Just Booking Meetings
🛠️
Core Tools:
- Google Calendar / Outlook: Color coding, time-blocking, keyboard shortcuts
- Motion (AI calendar that automatically schedules tasks based on priority)
- Fantastical (Mac/iOS power users — beautiful interface + natural language input)
- Clockwise (auto-scheduling focus time and lunch breaks)
- Reclaim.ai (sync habits with your calendar)
🧠 Pro Tips:
- Calendar syncing across work/personal domains
- Use “Focus Time” blocks + buffer zones
- Weekly planning Sunday ritual (15 mins)
🤖 3. AI Tools for Boosting Focus, Planning & Flow
🔍 Task & Workflow Management:
- Sunsama: Combines calendar + task planning + daily reflection
- Akiflow: Consolidates all your tasks from multiple platforms
- Motion (again!): Auto-schedules your to-dos
✍️ Writing & Communication:
- Lex.page: AI-powered writing app for focused creation
- Fireflies.ai: AI meeting assistant that records, transcribes, and summarizes calls
- Otter.ai: Real-time meeting transcription and summaries
🔎 Focus & Attention:
- Mindsera: AI-powered journaling with mental models and focus training
- Brain.fm: Music scientifically designed to increase focus
🧪 4. Hidden Gems & Fun Exploratory Tools
🎲 For people who want to try something different:
- Hypefury (for personal brand + content scheduling)
- Readwise + Readwise Reader: Save highlights and resurface key ideas
- Tana: A networked thought organizer (next-gen outliner meets second brain)
- Serene (macOS focus app with goals, countdown timer, and distraction blocker)
- Centered.app: Guided flow-state sessions with music, check-ins, and breaks
- Heyday: AI-powered memory tool that resurfaces relevant content as you browse
- Timeular: Physical time-tracking cube (log time just by flipping it)
🧭 5. Activity: Map Your Ideal Workflow
What They’ll Do:
- Identify 1–2 daily bottlenecks
- Select tools to test (based on demos)
- Map a weekly rhythm (deep work, meetings, admin)
🎯 Goal: Leave with a 1-week experiment plan to try a new tool or method.
🎁 6. Wrap-up: Q&A, Resources, and Community
- Share a curated Productivity Toolbox PDF (I can help you create this)
- Invite to a private Slack or Circle group for post-workshop sharing
- Suggest a 30-day productivity challenge (optional)